10 April 2025

Without adequate guidance and understanding, businesses face the risk of stalled adoption, wasted investments, and an inability to harness AI's full capabilities. The hesitance to embrace AI is hampering its integration within organizations.

Recent studies reveal a concerning trend: only 6% of workers feel very comfortable using AI in their roles. This statistic highlights a stark skills gap that needs urgent attention. A McKinsey Global Survey indicates that while 85% of companies have adopted AI initiatives, just 25% of employees feel equipped to apply these technologies effectively in their work. This disconnect often arises from insufficient training, uncertainty about AI’s function, and fears regarding job security. Without a confident and proficient workforce, even the most sophisticated AI strategies are unlikely to make a meaningful impact.

"Instead of deploying AI widely without clear objectives, organizations must ensure that AI solutions serve a specific purpose and align with employee needs,” said Yohan Lobo, Senior Industry Solutions Manager at M-Files.

To foster AI adoption, Lobo suggests several key strategies:

First and foremost, organizations need to clarify AI’s purpose. It's vital for employees to clearly understand why AI is being implemented in a specific business area, what challenges it addresses, and the anticipated outcomes. Transparency is crucial to aligning AI initiatives with broader business objectives.

Additionally, ensuring data quality and reliability is fundamental to building trust in AI solutions. If employees doubt the accuracy of AI-generated outputs, they are unlikely to engage with the technology at all. Organizations must commit to building AI models based on high-quality, relevant data that yield consistent and reliable results.

Driving AI adoption also relies significantly on gaining employee buy-in. Rather than enforcing the technology, organizations should highlight real-world benefits and success stories related to AI integration. By designating AI champions — trusted team members who promote the technology and provide hands-on support — companies can bridge the gap between employees and leadership, facilitating a smoother transition to AI-driven workflows.

Moreover, simplifying AI tools is essential. Employees should not require technical expertise to utilize AI effectively; thus, the most successful solutions should be user-friendly and seamlessly integrate into everyday work processes. Prioritizing ease of use is key to accelerating adoption and enhancing operational efficiency.

In addition, establishing clear AI policies promotes a structured governance framework that helps employees understand the organization’s approach to AI adoption. Guidelines should address ethical considerations, data privacy policies, and the intended scope of AI use.

"AI integration becomes a much easier process when employees actively want this technology instead of having it forced upon them. The key is to demonstrate how AI enhances—not replaces—their work. When employees perceive real value, adoption naturally follows,” said Lobo. “Without a workforce that trusts and understands AI, even the most advanced tools will remain underutilized. Businesses need a structured approach, ensuring AI solutions are introduced with clear goals, proper training, and robust support mechanisms.”

Ultimately, the effectiveness of AI is contingent upon the workforce using it. Even the most advanced solutions will fall short if employees are not convinced of their value. Organizations should conduct AI-readiness assessments to pinpoint skill gaps and ensure their teams are equipped for success. By prioritizing education, clarity, and usability, businesses can foster widespread AI adoption and unlock its full potential.